Vilcom VMS is the all-in-one visitor management platform built for Kenyan organizations. Digitize your reception, print QR badges, schedule appointments, track entries per device, and gain real-time security insights — all from a single dashboard.
Print & reprint badges instantly
Track visits per gate or desk
Real-time visitor dashboard
Everything your organization needs to manage visitors securely and professionally.
Fast, paperless check-in with customizable digital forms. Capture visitor details, photos and ID documents in seconds.
Instantly generate, print, and reprint visitor badges with embedded QR codes for easy access control and identity verification.
Monitor active visitors across all entry points in real-time with automated check-in/out timestamps and duration tracking.
Assign dedicated entry devices per gate or reception desk. Visitors are tracked per device for granular security control.
Hosts are notified via SMS the moment their visitor checks in, keeping everyone informed without manual follow-up.
Pre-schedule and manage visitor appointments. Visitors can be checked in directly against a confirmed booking.
Comprehensive real-time dashboard with visitor trends, peak hours, device activity, and department-level visit reports.
Assign granular permissions to staff. Admins, receptionists, and device users each see only what they need.
All amounts are in Kenyan Shillings (KSh). Start free and upgrade as you grow.
Get started at no cost
Perfect for small businesses
Best for growing companies
For large organizations
“Vilcom VMS cut our visitor processing time by over 60%. The QR badge system and real-time notifications have transformed our reception experience.”
“The per-device tracking gives us precise visibility into every entry point. We can now audit who entered which gate at any time.”
“The analytics dashboard helped us identify peak hours and right-size our reception team. The ROI was clear within the first month.”
Join organizations across Kenya that use Vilcom VMS to secure their premises and impress their visitors.